Job Description

Human Resources Assistant

Celebrating 45 years. Three consecutive years as a Top Workplace.  

A team that puts people first. Discover your next opportunity with us! 

Work Hours:  Monday - Friday

Primary Location:  San Diego (In Office, potential for Hybrid)

Salary: $20 an hour

Who you are
You're organized, dependable and quick to notice when a date or detail is off. You like keeping records in order, you're comfortable with a busy office where priorities shift, and you handle confidential information with care. You work well independently and with others, and you want a part-time role where your work makes a real difference for the people who support our community.

What you'll do

Employee compliance records

• Track and manage employee driver's license, vehicle insurance, vehicle inspection and registration records, watching expiration dates so nothing lapses


• Follow up with employees ahead of deadlines to collect renewed documents, and flag missing or expired items to HR leadership


• Keep compliance records accurate, complete and ready for audits

Filing and data management

• Scan, file and organize documents so records are complete and easy to find


• Compile and maintain files, both physical and digital, following HR recordkeeping standards


• Enter and update data accurately in HR systems and spreadsheets

HR and office support

• Provide on-site administrative support to the HR department, including help with new hire orientations


• Support executives and team members with filing, scanning, data entry and other administrative tasks


• Handle additional administrative tasks as assigned, since responsibilities may shift with daily office needs

What you bring

Education

• Associate's degree preferred

Experience and skills

• At least 2 years of related administrative experience


• Required: strong skills in Microsoft Office, including Excel, Word, PowerPoint and Outlook


• Strong organizational, written and verbal communication skills


• Ability to manage multiple tasks at once while staying detail-oriented and setting clear priorities


• Sound analytical, problem-solving and critical-thinking skills


• Ability to work both independently and as part of a team


• Ability to communicate professionally and effectively with senior leadership


• Ability to follow written and verbal instructions


• A high level of confidentiality and good judgment

Benefits*  

• 100% Employer Paid Life Insurance


• 100% Employer Paid Accidental Death and Dismemberment


• Employee discount program


• Wellness Program with Prize-Winning Monthly Challenges & Free, Customized Online Programs Focusing on Your Total Health—Mind, Body, and Spirit.


• Employee Assistance Program with 3 Face-To-Face Sessions, Unlimited Telephonic Counseling & Will Preparation Services


• Generous 401(k) Employer Match (after one year of employment)


• Paid Holidays


• 100% Employer Paid iPhone and MacBook


• Accrued Sick & Vacation Hours


• Mileage Reimbursement 

*  Some of the above benefits apply to full-time employees only.  

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